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Subelement A
Rules & Regulations
Section 4
Logkeeping
Who is required to make entries in a required service or maintenance log?
  • The licensed operator or a person whom he or she designates.
  • Correct Answer
    The operator responsible for the station operation or maintenance.
  • Any commercial radio operator holding at least a Restricted Radiotelephone Operator Permit.
  • The technician who actually makes the adjustments to the equipment.

47 CFR § 80.409 - Station logs.

(4) The station licensee and the radio operator in charge of the station are responsible for the maintenance of station logs.

The rest of the general requirements:

§ 80.409 Station logs. (a) General requirements. Logs must be established and properly maintained as follows:

(1) The log must be kept in an orderly manner. The log may be kept electronically or in writing. The required information for the particular class or category of station must be readily available. Key letters or abbreviations may be used if their proper meaning or explanation is contained elsewhere in the same log.

(2) Erasures, obliterations, or willful destruction of written logs, or deletions of data or willful destruction of computer files or computer hardware containing electronic logs, is prohibited during the retention period. Corrections may be made only by the person originating the entry by striking out the error, initialing the correction and indicating the date of correction. With respect to electronic logs, striking out the error is to be accomplished using a strike-through formatting effect or a similar software function, and the correction is to be acknowledged through a dated electronic signature at the location of the strike-through.

(3) Ship station logs must identify the vessel name, country of registry, and official number of the vessel.

(4) The station licensee and the radio operator in charge of the station are responsible for the maintenance of station logs.

Reference used

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Who is responsible for the proper maintenance of station logs?
  • The station licensee.
  • The commercially-licensed radio operator in charge of the station.
  • The ship’s master and the station licensee.
  • Correct Answer
    The station licensee and the radio operator in charge of the station.

47 CFR § 80.409 - Station logs.

(4) The station licensee and the radio operator in charge of the station are responsible for the maintenance of station logs.

The rest of the general requirements:

§ 80.409 Station logs. (a) General requirements. Logs must be established and properly maintained as follows:

(1) The log must be kept in an orderly manner. The log may be kept electronically or in writing. The required information for the particular class or category of station must be readily available. Key letters or abbreviations may be used if their proper meaning or explanation is contained elsewhere in the same log.

(2) Erasures, obliterations, or willful destruction of written logs, or deletions of data or willful destruction of computer files or computer hardware containing electronic logs, is prohibited during the retention period. Corrections may be made only by the person originating the entry by striking out the error, initialing the correction and indicating the date of correction. With respect to electronic logs, striking out the error is to be accomplished using a strike-through formatting effect or a similar software function, and the correction is to be acknowledged through a dated electronic signature at the location of the strike-through.

(3) Ship station logs must identify the vessel name, country of registry, and official number of the vessel.

(4) The station licensee and the radio operator in charge of the station are responsible for the maintenance of station logs.

Reference used

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Where must ship station logs be kept during a voyage?
  • Correct Answer
    At the principal radiotelephone operating position.
  • They must be secured in the vessel’s strongbox for safekeeping.
  • In the personal custody of the licensed commercial radio operator.
  • All logs are turned over to the ship’s master when the radio operator goes off duty.

47 CFR § 80.409 - Station logs.

(b) Availability and retention. Station logs must be made available to authorized Commission employees upon request and retained as follows:

(1) Logs must be retained by the licensee for a period of two years from the date of entry, and, when applicable, for such additional periods as required by the following paragraphs:

(i) Logs relating to a distress situation or disaster must be retained for three years from the date of entry.

(ii) If the Commission has notified the licensee of an investigation, the related logs must be retained until the licensee is specifically authorized in writing to destroy them.

Reference used

(2) Logs containing entries required by paragraph (c) of this section must be kept either at the principal control point of the station or electronically filed at the station licensee's primary office or available to the Commission via secured access to the licensee's Internet web site.

Logs containing entries required by paragraphs (e) and (f) of this section must be kept at the principal radiotelephone operating location while the vessel is being navigated. All entries in their original form must be retained on board the vessel for at least 30 days from the date of entry. Additionally, logs required by paragraph (f) of this section must be retained on board the vessel for a period of 2 years from the date of the last inspection of the ship radio station.

(3) Ship radiotelegraph logs must be kept in the principal radiotelegraph operating room during the voyage.

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What is the proper procedure for making a correction in the station log?
  • The ship’s master must be notified, approve and initial all changes to the station log.
  • The mistake may be erased and the correction made and initialized only by the radio operator making the original error.
  • Correct Answer
    The original person making the entry must strike out the error, initial the correction and indicate the date of the correction.
  • Rewrite the new entry in its entirety directly below the incorrect notation and initial the change.

47 CFR § 80.409 - Station logs.

(2) Erasures, obliterations, or willful destruction of written logs, or deletions of data or willful destruction of computer files or computer hardware containing electronic logs, is prohibited during the retention period.

Corrections may be made only by the person originating the entry by striking out the error, initialing the correction and indicating the date of correction.

With respect to electronic logs, striking out the error is to be accomplished using a strikethrough formatting effect or a similar software function, and the correction is to be acknowledged through a dated electronic signature at the location of the strike-through.

Reference used

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How long should station logs be retained when there are entries relating to distress or disaster situations?
  • Until authorized by the Commission in writing to destroy them.
  • Correct Answer
    For a period of three years from the last date of entry, unless notified by the FCC.
  • Indefinitely, or until destruction is specifically authorized by the U.S. Coast Guard.
  • For a period of one year from the last date of entry.

47 CFR § 80.409 - Station logs.

(i) Logs relating to a distress situation or disaster must be retained for three years from the date of entry.

(ii) If the Commission has notified the licensee of an investigation, the related logs must be retained until the licensee is specifically authorized in writing to destroy them.

Reference used

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How long should station logs be retained when there are no entries relating to distress or disaster situations?
  • For a period of three years from the last date of entry, unless notified by the FCC.
  • Until authorized by the Commission in writing to destroy them.
  • Correct Answer
    For a period of two years from the last date of entry.
  • Indefinitely, or until destruction is specifically authorized by the U.S. Coast Guard.

47 CFR § 80.409 - Station logs.

(1) Logs must be retained by the licensee for a period of two years from the date of entry, and, when applicable, for such additional periods as required by the following paragraphs:

(ii) If the Commission has notified the licensee of an investigation, the related logs must be retained until the licensee is specifically authorized in writing to destroy them.

Reference used

Last edited by markadlerdallas. Register to edit

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